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Word Processing
Microsoft Works 4.0 (Macintosh)


Becoming familiar with the buttons

Step 1 - Launch Microsoft Works and select Word Processor

Step 2 - Become familiar with the toolbar buttons

Basic Operations

Opens a document stored on your hard drive, or on a disk

Saves a document to your hard drive, or to a disk

Print preview - see the entire document as it will look when printed

Print the document

Text formatting

Text must be highlighted to be changed using these buttons

Shows the name of the current font. The down arrow indicates other fonts are available. Click on the arrow to see a list of fonts.

Change font type to Bold, Italic, or Underlined by selecting the button. These are toggle buttons, click to turn on, click to turn off.

Select a new font size. Click on the arrow to see the available sizes.

Text editing

Cuts highlighted text or objects from the document. The cut text or object is stored in the clipboard.

Copies highlighted text or objects in the document. The copied text or object is stored in the clipboard.

Pastes the text or object stored in the clipboard. The text or object goes wherever the cursor is placed in the document.

Check the spelling in the document


Step 3 - Become familiar with the ruler buttons


Insert today's date in a document. If this field is used on a saved document, the date inserted will be the date the document is printed.

Inserts the time into a document. Time displayed while you are creating a document will be the time Microsoft Works was opened. Time on the printed document will be the time the document was sent to the printer.

Inserts bullets for a bulleted list. To get back to normal, click on this button to deselect bullets. These bullets are formed on the left margin of the paper. Using the keyboard combination Option+8 on a Macintosh produces bullets wherever the cursor is located


Left alignment


Right alignment

Justify left and right

Single spaced

Space and a half

Double spaced

Setting tabs

To set tabs in a document click on the tab style you want to use and then click in the place on the ruler where you want the tab to be placed

Align text on the left of the word

Align text on the center of the word

Align text on the right of the word

Align a set of numbers on a decimal

Step 4 - Become familiar with the tool palette  

Buttons on the palette serve as links to explanations of the function of that button. Click on the button to find out what it will do.

Select an object to move, change or edit the object

Displays a list of OLE objects available

Creates a Works spreadsheet in the document

Creates a table of rows and columns

Creates one or more story frames that you can link and fill with text or graphics

Creates a paint object, and activates other paint tools for use in painting objects

Draws a text box for typing text

Draws a line

Draws a rectangle or square

Draws a rectangle or square with rounded corners

Draws an arc or wedge

Draws an oval or circle

Draws a polygon

Freehand tool, draws as if with a pencil

Draws a shape from a palette of pre-drawn shapes

Paints with a brushstroke

Simulates the effect of spray painting

Draws freehand in a paint object

Eraser, removes painted regions

Fills a region with the selected color

Selects part of an existing paint object

Fill pattern tool - click and hold to display choices

Line pattern tool - click and hold to display choices

Line width tool - click and hold to display choices

Arrow tool - adds an arrowhead to a line

Overlay object - changes the way two objects look when one is drawn on top of another

Color tool - white represents background, black represents foreground, click and hold to display choices

Select a color from any object on the screen, click to load the color.


Step 6 - Choose what you want to do next.

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