Inserting and Editing Images in Microsoft Word

For this lesson you will create a sign which could be posted in your classroom. You will insert an image and modify the image, if you wish. Text will be produced first, then an image will be placed.

Step 1. Open Microsoft Word. Remember to leave your browser window open until this lesson is finished.

Step 2. Open a new blank document using keyboard commands

• IBM - Use Ctrl+N (Hold down the Ctrl key and tap the N key one time)
• Macintosh - Use Command+N (Hold down the Command key and tap the N key one time)

Step 3. Turn the document to landscape orientation, that makes the longest dimension the width of the page, not the depth. Go to the File menu, select Page Options, choose Orientation and select Landscape.

Step 4. Enter the following line at the top of the page:

Classroom Computer Rules

• Do not use all caps anywhere on the page. The eye has difficulty scanning text in an all caps format, even including headlines.

Step 5. Copy the following rules and paste them into your document two lines below the headline using toolbar buttons, menu items or keyboard combinations:

Sign in before using any Internet connected computer.
Save only to the Desktop or a floppy disk.
Get the teacher's permission before printing.
No food or drinks near the computers, no exceptions!
If you don't know how to do something, ask.

Click and drag to highlight the rules you see above. With the text selected use the toolbar button, menu item or keyboard combination to copy text. Go to the new Word document and paste what you copied using the toolbar button (it looks like a clipboard), menu item (it is in the Edit menu) or keyboard combination (IBM=Ctrl+V, Mac=Command+V).

Step 6. Highlight the title ( Classroom Computer Rules ) and perform the following actions using toolbar buttons, menu items or keyboard combinations:

• Format the text to Bold
• Increase the side to 36 pt.
• Center the text
• Click Bold button to remove Bold
• Return text size to default
• Note: all of these actions can be performed using the Formatting toolbar.

Step 7. Highlight the five rules and perform the following actions using toolbar buttons, menu items or keyboard combinations:

• Format the text to Bold
• Increase the side to 24 pt.
• Left align the text, if it is not already aligned

Note: all of these actions can be performed using the Formatting toolbar.

Step 8. Place your cursor under the title, but above the five rules. You may have to hit Enter/Return to do this.

In Word go to the Insert menu, select Picture then Clip Art. Insert the image named computer training. It can be found in any of the following clip art libraries on Office: Academic, Office, People At Work, Computers, PCs, Computer Hardware, Students, Schools, Education, or Personal Computers.

Step 9 . With the picture selected, go to the Format menu and select Format Picture . There are several things that you can do with this picture.

Tab	Actions available
Picture	Crop the picture one margin at a time Change the color to grayscale, black and white, or make a very light watermark out of the image Change the brightness or contrast of the image
Wrapping	Five styles of wrapping allow you to place an image in the middle of a block of text Four possible alignment of text choices are offered distance from the text to the picture can also be specified
Colors and Lines	Place a block of color or a pattern behind the image Place a box around the image, change the thickness and character of the line making the box
Size	Change the size of the picture using an inches scale, or a percent scale ( best done by clicking and dragging )
Position	Change the position of the image on the page ( best done by clicking and dragging )

Step 10. Resize the image by clicking and dragging. Click once on the image and it will be surrounded by eight boxes; one at each corner, and one in the middle of each line.

If you click on a box in the middle of a line and drag outward from the center of the image you will change only the width or height of the picture, causing distortion.

If you click on a corner box, hold the shift key down, and drag outward from the picture you will change width and height proportionally. If the aspect ratio is locked, Word automatically does this without your having to hold down the shift key.

Step 11. Move the image by clicking and dragging. Click once on the image and it will be surrounded by eight boxes; one at each corner, and one in the middle of each line.

Move your cursor over the image and it becomes a pointer with a four headed arrow attached to it. Click anywhere in the picture and drag it to the desired location.

Assignment

Leave your browser window open. Open Microsoft Word, if it is not already open.

1. Open a new Word document to be used to create a certificate. This certificate will be awarded by a student to his/her favorite character in a book 2. Turn the document to Landscape orientation. 3. Insert an image at the top center of the page using Word Clip Art. 4. Create a title for the certificate. Suggestion: "My Favorite Character" 5. Insert a name. Suggestion: "Character's name from book". 6. Write a short statement as to why the character was chosen. 7. Draw a line and leave a place for the student's name to be signed. 8. Print "Student's Name" below the line. 9. Save the document. One possible use of this certificate would be as a template for students to use to give you a novel book report.

Save the documents you produced in this lesson. They will be further modified in the next lesson.

Download a copy of the classroom rules document
Save this document to your desktop, then open it in Microsoft Word

Go to Page Options; Orientation, Borders, Columns and Shading in Microsoft Word

Go back to Using Microsoft Word to Produce Classroom Documents