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Keyboard Shortcuts to use in Microsoft Excel

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Keyboard Shortcuts to use
with a Windows/PC Computer



You can avoid reaching for the mouse if you are familiar with keyboard shortcuts.

If you forget one of these, use the mouse and go to the menu bar.

In each pull down menu you will see keyboard commands given in the right side of the window.

Commonly used keyboard combinations

To use one of these combinations Hold the Ctrl or Alt key down and strike the letter key

Ctrl+N

Open a new workbook quickly.

Ctrl+X

Cut- Removes the selection from the active document and places it on the clipboard.

Ctrl+O

Opens a previously saved document.

Ctrl+C

Copies the selection to the clipboard

Ctrl+W

Closes the active window, but does not Exit Excel.

Ctrl+V

Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.

Ctrl+S

Saves the active document with its current file name, location and format.

Ctrl+A

Selects all on the active worksheet.

Ctrl+P

Prints the active file, also gives the opportunity to change print options

Ctrl+F

Find - Searches for specified text in the active document

Alt+F4

Exit - Closes Microsoft Excel.

Ctrl+B

Bold - Formats selected text; make text bold, or remove bold formatting

Ctrl+Z

Undo the last action. This selection can be repeated several times.

Ctrl+I

Italic - Formats selected text; make text italic or remove italic

Ctrl+Y

Redo - After an action has been undone, it can be reinstated in the document.

Ctrl+U

Underline - Formats selected text; make text underlined or remove underline

Less commonly used keyboard combinations


To use any of these combinations hold down the first key(s) and tap the last key one time.
Release the held keys when the action is completed

Select the next sheet in the workbook Select the previous sheet in the workbook Move to the previous workbook or window
Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection Move to the previous workbook or window
Move to the next workbook or window Start a new line in the same cell Complete a cell entry and move down in the selection
Move to the next workbook or window Start a formula Cancel a cell entry
In print preview, move to the first page when zoomed out In print preview, move to the last page when zoomed out In print preview, move to the last page when zoomed out
In print preview, move to the first page when zoomed out Complete a cell entry and move up in the selection Move between unlocked cells on a protected worksheet
Insert a new worksheet Insert a new worksheet Prints the active file, also gives the opportunity to change print options
Create a chart that uses the current range Select the entire row Select the entire column
Create a chart that uses the current range Enter the time Enter the date
Insert a hyperlink Fill down Fill to the right
In a cell with a hyperlink, this activates the hyperlink Apply the outline border Remove outline borders
Apply the percentage format Apply the currency format Select the current region around the active cell
Hide rows Hide columns Insert the Auto Sum formula
un hide rows un hide columns Display the Format Cells dialog box
Complete a cell entry and move up in the selection Create names from row and column labels Show, or hide, the Standard toolbar
Displays all formulas in a worksheet, repeat to hide
If text is already selected and you want to extend the selection area

Extend selection one character to the left in the formula bar, or one cell to the left in the worksheet

Extend selection one character to the right in the formula bar, or one cell to the right in the worksheet

Extend selection to the last non blank cell to the right or above a selected cell.

Extend selection to the to the last non blank cell to the left or below a selected cell
If you want to move the cursor

One character to the right in the formula bar or one cell to the right in the worksheet

One character to the left in the formula bar or one cell to the left in the worksheet

One word to the right in the formula bar

One word to the left in the formula bar

To the end of a document or to the right edge of the formula bar

To the beginning of a document or to the left edge of the formula bar

This list is by no means complete. To find other keyboard combinations check the Excel help index.

Assignment

Leave your browser window open. Open Microsoft Excel, if it is not already open.
From this point forward, do not use your mouse

1. Open a new workbook .
2. Insert a new worksheet into the workbook
3. Move to sheet 2
4. Move your cursor to cell D4
5. Type your name and press the Enter key
6. Move back into cell D4 and Copy your name
7. Move from sheet 2 to sheet 4
8. Move your cursor into cell E5
9. Paste your name
10. Hide the column your name is in
11. ( deserved , but not required ) Pat yourself on the back!


Each of the steps in the list above should have been accomplished without the use of your mouse. If you reached for the rodent, review the two tables above, go back to step 1 and try again. Good luck.

A Windows Keyboard is available showing general PC/Windows keyboard shortcuts

[External Link] Nationwide Onsite Software Training - Excel shortcuts for three versions of the software; 2010, 2007, and 2003 [Thanks Donna, for telling us about these shortcuts.]

 

 

Internet4classrooms is a collaborative effort by Susan Brooks and Bill Byles.
 

  

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