You can avoid reaching for the mouse if you are familiar with keyboard shortcuts. If you forget one of these, use the mouse and go to the menu bar. In each pull down menu you will see keyboard commands given in the right side of the window.
Keyboard Shortcuts to use with a Macintosh Computer
Commonly used keyboard combinationsTo use one of these combinations Hold the Command (Apple) key down and strike the letter key
Open a new workbook quickly.
Cut- Removes the selection from the active document and places it on the clipboard.
Opens a previously saved document.
Copies the selection to the clipboard
Closes the active window, but does not Exit Excel.
Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.
Saves the active document with its current file name, location and format.
Selects all on the active worksheet.
Prints the active file, also gives the opportunity to change print options
Find - Searches for specified text in the active document
Exit - Closes Microsoft Excel.
Bold - Formats selected text; make text bold, or remove bold formatting
Undo the last action. This selection can be repeated several times.
Italic - Formats selected text; make text italic or remove italic
Redo - After an action has been undone, it can be reinstated in the document.
Underline - Formats selected text; make text underlined or remove underline
Less commonly used keyboard combinations
(Note: To save space below, the control key is indicated by Ctrl)
Select the next sheet in the workbook Select the previous sheet in the workbook Move to the previous workbook or window Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection Create a chart that uses the current range Insert a new worksheet Start a new line in the same cell Complete a cell entry and move down in the selection Move to the next workbook or window Start a formula Cancel a cell entry In print preview, move to the first page when zoomed out In print preview, move to the last page when zoomed out In print preview, move to the last page when zoomed out In print preview, move to the first page when zoomed out Complete a cell entry and move up in the selection Move between unlocked cells on a protected worksheet Apply the outline border Remove outline borders Apply the outline border Remove outline borders Select the entire row Select the entire column In a cell with a hyperlink, this activates the hyperlink Enter the time Enter the date Insert a hyperlink Fill down Fill to the right Apply the percentage format Apply the currency format Select the current region around the active cell Hide rows Hide columns Insert the AutoSum formula Unhide rows Unhide columns Show, or hide, the Standard toolbar Complete a cell entry and move up in the selection Displays all formulas in a worksheet, repeat to hide Create names from row and column labels If text is already selected and you want to extend the selection area
Extend selection one character to the left in the formula bar, or one cell to the left in the worksheet
Extend selection one character to the right in the formula bar, or one cell to the right in the worksheet
Extend selection to the last non blank cell to the right or above a selected cell.
Extend selection to the to the last non blank cell to the left or below a selected cell If you want to move the cursor
One character to the right in the formula bar or one cell to the right in the worksheet
One character to the left in the formula bar or one cell to the left in the worksheet
One word to the right in the formula bar
One word to the left in the formula bar
To the end of a document or to the right edge of the formula bar
To the beginning of a document or to the left edge of the formula bar
This list is by no means complete. To find other keyboard combinations check the Excel help index.
Leave your browser window open. Open Microsoft Excel, if it is not already open.
From this point forward, do not use your mouse
1. Open a new workbook .
2. Insert a new worksheet into the workbook
3. Move to sheet 2
4. Move your cursor to cell D4
5. Type your name and press the Enter key
6. Move back into cell D4 and Copy your name
7. Move from sheet 2 to sheet 4
8. Move your cursor into cell E5
9. Paste your name
10. Hide the column your name is in
11. ( deserved , but not required ) Pat yourself on the back!
Each of the steps in the list above should have been accomplished without the use of your mouse. If you reached for the rodent, review the two tables above, go back to step 1 and try again. Good luck.
- Excel PC and Mac Keyboard Shortcuts - This page lists PC and Mac shortcuts side by side
A Macintosh Keyboard is available showing general Macintosh keyboard shortcuts