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If you have ever struggled with Telnet for sending and receiving mail, you will appreciate how easy Email can be using Netscape. If you have never used Netscape for mail, you must first enter the proper configuration information.
Configuring Netscape Mail
Step 1 - Launch Netscape.
Step 2 - On the Menu Bar, click once on Edit. Click once on Preferences.
Step 3 - When the new window opens, you will have a list to select from. Look at the Left window and find the list called Mail and Newsgroups. Click once on the + sign (IBM) or on the triangle (Mac) by the words Mail and Newsgroups
Step 4 - When the group opens, you will have another list to select from. On the left, click once on Identity. On the right is where you will fill out the information needed to set up your Netscape Mail.
Step 5 - On the right where you see Your Name, type in your name.
for example - Bill Byles
Step 6 - Under Email Address, and Reply-to Address, type in your email address.
for example - firstname.lastname@example.org
Step 7 - On the left, click once on Mail Server.
Step 8 - The bottom right portion of the Mail Server dialog box contains an Outgoing Mail Server section into which you must enter the mail server name and your user name.
Step 9 - On the right where you see Incoming Mail Server, click on the button to the right of that that says Edit. You will have a window that says, Mail Server Properties.
Step 10 - Find the space that says Server Name and type in: ten-nash.ten.k12.tn.us. Find the space that says Server Type and select POP3, it is probably already there for you.
Step 11 - Type in your user name where you see User Name. It is your last name and your first initial with a number after it in some cases.
for example - bylesb
Step 12 - If you are the only person to use the computer, select Remember Password. If you are not the only person to use this computer you must not check that box. Leaving this checked might lead to allowing someone else access to your account.
Step 13 - If you are using another computer than the one you normally use, do not select automatically download any new messages. When you return to the computer you use on a regular basis then you can download messages from the server.
Step 14 - Click OK to close the Mail Server Info dialog box, then click OK at the bottom of the Preferences dialog box and you are ready to start sending and receiving Email!
Now that you have finished the section above, mail is configured. The next step will be to send a message.
Step 1 - Go to the Communicator menu and select Messenger.
Step 2 - Selecting Messenger opens a Mail Folder window. The tool bar at the top of this window contains most of the actions you will need for message composition and delivery.
Step 3 - Selecting the New Message button will open a Mail Composition window
Step 4 - Specify message recipients
Step 5 - Place a short summary of what your message is about in the Subject field. If your subject is longer than the text box, your subject may be too long. This is not where you type your message.
Step 6 - In the box below the subject, type your message. You may type or copy from another document and paste into the message box. Although the message is already presented in the image above, do not type in all caps. There are several good reasons to avoid this practice
Step 7 - You may attach an image or document to your message. If you do, try to use a format or application that would be used by the recipient of your message. Image formats which work best are .gif and .jpg. Applications commonly used include Microsoft Word (.doc documents), Microsoft Excel (.xls documents) and Adobe Acrobat (.pdf documents). If you will be using an unusual format or application, first ask the message recipient if they will be able to view your attachment.
Step 8 - After selecting the Attach button, you will be presented with a dialog window asking that you select the location of the file you wish to attach to your Email message. You navigate in this window exactly the same way you do for the Open File dialog window, or the Save As dialog window. After you have found the file, select Attach.
Step 9 - After you attach a document to your mail message the To: field looks like it goes away, displaying instead the attach tab. To bring the To: field back, click on the first tab.
Step 10 - Is your message complete? Click on the Send button and it is on its way.
Step 11 - One more step will be taken care of
automatically, if you have set up your Netscape preferences
correctly. That automatic step is spell check. If your messages are
sent with spelling errors, you can instruct Netscape to perform a
spell check before sending. The path to follow to turn on spell check
Communicator allows IBM users to create very slick-looking messages with a variety of formatting options. For example, you can set colors or background images in the message. To do this, open a new message (click New Msg) composition window. From the menu, select Format, Page Color, Properties, which brings up the Colors And Background dialog box. Click Background, then choose the color you want. You can also select Use Image from the Background Image section, then choose the graphic file you want. Click OK and the background colors or images appear in your mail message.
Step 1 - Go to the Communicator menu and select Messenger. Other ways to open your mail folder include:
Step 2 - Selecting Messenger opens a Mail Folder window. The tool bar at the top of this window contains most of the actions you will need for message composition, acquisition and delivery.
Step 3 - Click on the Get Msg button to get your messages. A dialog box will pop up asking you for your password. Type it in the box. It will only show xxxxx. It will not reveal your password. Then it will connect to the ten-nash server and pull down your email. Mail is stored in a folder named Inbox.
Step 4 - To select a message to read click once on the message and it will be displayed in the box below the message subject listings. If you double-click the message it will be opened in a new window.
Step 5 - Notice in the Inbox window above there are several headings. The one selected is Date, which means that messages are organized by date. Above the messages are arranged with most recent on the bottom. Another click on the Date heading would reverse the order. In the same manner, clicking on any heading organizes the messages according to that field name. If you have many messages and want to find one from a particular person, you would organize messages by clicking on the To/From heading.
Step 6 - Things which can be done to a mail message
Step 7 - After typing in your reply, you must send it. There are many ways to do this too. The first and easiest is to click on the Send button on the far left of the Tool Bar. Another way is to go to File and select Send Now. If you need to change the email but don't have time to edit it right then, you can select Send Later and you can go back to that letter another time. It will put the letter in the Unsent message box and you can click on it to edit the message at a later time. Another way to send mail is to hold down the CTRL key and tap on the Enter button (IBM) or the Command key and tap on the Return button (Macintosh)..
Step 8 - Before you send the message, there is another button on the Toolbar named Spelling. You may want to check your spelling before sending the message and you can click on that button and it will check your letter.
Do you send Email to the same person all the time? If so, put their name and address in your Address Book and stop typing that Email address over and over.
Step 1 - To open your Address Book, click on Communicator in your Menu Bar and select Address Book. Another way to get to your Address Book is to hold down the CTRL key and the Shift key and tap on 2.
Step 2 - Select New Card and enter information about the person. All that is required is name and Email. However, you may also record other information to remind you of something important about that person.
Step 3 - Notice the display name. You may wish to edit the
name if it is listed first name last name. Imagine a phone book
organized that way! If you have no names in your address book, before
you start go to Preferences and select "Show names using last name,
Step 4 - Here is an easy way to add a new card to your address book. When you receive a message from a person you want to add to your book, find the From: field which lists the Email address of the person who sent the message. Click on the address and a new card opens already filled out for the person's name and Email address. You can add information or click on OK and accept the card as it. Caution - you may have to edit the display name and you should inspect the Email address carefully. Not everyone enters their reply to address correctly.
Step 6 - If you send Email to a group of people on a regular basis that task can be made easy by constructing a List. Click on the New List button and a List window opens.
Step 7 - After naming the list, drag the address card icons into the section of the List window below the word Name. The person's card is not removed from your list of addresses, a shortcut/alias of that person's card is added to the list.
Step 8 - You may use the list in one of two ways:
Using Mail Folders
Just as with paper mail that is delivered to your house, some mail you will throw away almost instantly and other messages you may want to save forever. Netscape allows you to create folders for storing Email messages. Caution, computer hard drives crash. Any vitally important Email messages should be saved in some way. Print them out or find where Netscape mail is stored on your computer and make a copy of the mail folder(s) to a disk.
Step 1 - Open Messenger. You will notice on the far left side of the window that there are several folders. Communicator automatically creates these folders.
Step 2 - After you have decided on the name of a new folder, go to the File menu and select New Folder
Step 3 - Type the name you have selected in the highlighted area. Click Create when you are finished.
Step 4 - Folder name consideration. By knowing Communicator's alphabetizing rules you can determine the placement of your folder. I put a number in front of my folder name to insure that the new folder would at the top of the list.
Step 5 - To place a message in a folder, click on the icon that looks like a letter. Drag the icon to the folder. When the folder turns dark, let go of the mouse button.
Step 6 - To display the contents of a folder, click on the folder icon on the left side of the mail window.
When you are showing something to the children on Communicator, in order to use the most room to show the screen on your TV, do the following.
On the left hand side of each bar there is a line that will turn blue when you hold your mouse over it. When it turns blue click on it and it will shrink that bar and put the blue line under the last bar. Do that to all the bars and you will get a bigger area to show to the children. To get the bars back, just click on the blue area that was shrunk and they'll reappear! magic!
You can use keyboard commands to quickly increase font size one step at a time
Developed in collaboration with Susan Brooks, a School Technologist with Memphis City Schools
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