Keyboard Shortcuts to use in Microsoft Word

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Keyboard shortcuts to use on a Macintosh computer

You can avoid reaching for the mouse if you are familiar with keyboard shortcuts. If you forget one of these, use the mouse and go to the menu bar. In each pull down menu you will see keyboard commands given in the right side of the window.
Commonly used keyboard combinations

To use one of these combinations Hold the Command key down and strike the letter key
Hint: The command key is the one that people often call "open apple" and is found on either side of the space bar.

Open a new word document quickly.

Cut- Removes the selection from the active document and places it on the clipboard.

Opens a previously saved document.

Copies the selection to the clipboard

Closes the active window but does not quit Word.

Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.

Saves the active document with its current file name, location and format.

Selects all text and graphics in the active window.

Prints the active file, also gives the opportunity to change print options

Find - Searches for specified text in the active document

Quit - Closes Microsoft Word.

Bold - Formats selected text; make text bold, or remove bold formatting

Undo the last action. This selection can be repeated several times.

Italic - Formats selected text; make text italic or remove italic

Redo - After an action has been undone, it can be reinstated in the document.

Underline - Formats selected text; make text underlined or remove underline

Less commonly used keyboard combinations

Increase selected text two points

Apply superscript formatting

Decrease selected text two points

Apply subscript formatting

Increase selected text one point

Copy formats

Decrease selected text one point

Paste formats

Change case of the letters

Single space lines

Underline words but not spaces

Set 1.5 line spacing

Double underline text

Double space lines

Center a paragraph

Delete one word to the left

Justify a paragraph

Delete one word to the right

Left align a paragraph

Cut

Right align a paragraph

Paste

Indent a paragraph from the left

Insert a line break

Create a hanging indent

Reduce a hanging indent

If text is already selected and you want to extend the selection area

Extend selection one character to the left

Extend selection one character to the right

Extend selection to the end of a word

Extend selection to the beginning of a word

If you want to move the cursor

One character to the right

One character to the left

One word to the right

One word to the left

To the end of a document

To the beginning of a document

This list is by no means complete. To find other keyboard combinations check the Word help index.

Assignment

Leave your browser window open. Open Microsoft Word, if it is not already open.

1. Open a new Word document and type a line of text. If you wish to do so you could copy this line and paste it into the document.
2. Do not reach for your mouse
3. Move your cursor back into the middle of the line you just typed
4. Highlight more than one word (Hint: Extend to left or right to highlight more than the cursor width.)
5. Cut the highlighted text from the document
6. Open a new Word document
7. Paste the text you cut from the first document into the new document
8. Save the document

Each of the steps in the list above should have been accomplished without the use of your mouse. If you reached for the rodent, review the two tables above, go back to step 1 and try again. Good luck.

Extensive list of Keyboard shortcuts as a word document. Extensive list of Keyboard shortcuts as an excel document.
A Macintosh Keyboard is available showing general Macintosh keyboard shortcuts

Go to Entering and Editing Text in Microsoft Word
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	Open a new word document quickly.		Cut- Removes the selection from the active document and places it on the clipboard.
	Opens a previously saved document.		Copies the selection to the clipboard
	Closes the active window but does not quit Word.		Paste - Inserts the contents of the clipboard at the insertion point (cursor) or whatever is selected.
	Saves the active document with its current file name, location and format.		Selects all text and graphics in the active window.
	Prints the active file, also gives the opportunity to change print options		Find - Searches for specified text in the active document
	Quit - Closes Microsoft Word.		Bold - Formats selected text; make text bold, or remove bold formatting
	Undo the last action. This selection can be repeated several times.		Italic - Formats selected text; make text italic or remove italic
	Redo - After an action has been undone, it can be reinstated in the document.		Underline - Formats selected text; make text underlined or remove underline

	Increase selected text two points	Apply superscript formatting
	Decrease selected text two points	Apply subscript formatting
	Increase selected text one point	Copy formats
	Decrease selected text one point	Paste formats
	Change case of the letters	Single space lines
	Underline words but not spaces	Set 1.5 line spacing
	Double underline text	Double space lines
	Center a paragraph	Delete one word to the left
	Justify a paragraph	Delete one word to the right
	Left align a paragraph	Cut
	Right align a paragraph	Paste
	Indent a paragraph from the left	Insert a line break
	Create a hanging indent	Reduce a hanging indent
If text is already selected and you want to extend the selection area
	Extend selection one character to the left	Extend selection one character to the right
	Extend selection to the end of a word	Extend selection to the beginning of a word
If you want to move the cursor
	One character to the right	One character to the left
	One word to the right	One word to the left
	To the end of a document	To the beginning of a document
This list is by no means complete. To find other keyboard combinations check the Word help index.